Interior Leadership & Management
Accounting, Bookkeeping & Budgeting
- Modules
- 4
- Lessons
- 14
- Questions
- 70
Independent study. xplor is not an IAMI- or PYA-accredited GUEST training provider. This course covers the ground assessed in GUEST Unit 21; it awards no GUEST unit, certificate or Certificate of Competency and does not count toward one. It is not tax, legal or accounting advice.
Aligned to the IAMI GUEST Program framework. Preparatory study only — assessment and certification are carried out by an approved GUEST Training Provider. Official source (GUEST Program). Yacht accounts, budgets, APA and charter money.
INT-ACCT-1 · Bookkeeping Fundamentals for Yacht Crew
3 lessons
INT-ACCT-1.1 Why the Yacht Keeps Accounts
Practice in examiner ↗INT-ACCT-1.1.1Who the Numbers Are For: Owner, Manager, AuditorIntroduces why a yacht keeps formal accounts and who reads them, from the owner and management company to auditors, charter guests and tax authorities. Establishes the golden rule that every euro must trace back to a receipt and a cost code.PreviewINT-ACCT-1.1.2The Language of Accounts: Income, Expenditure, Capital and OperatingExplains the basic accounting vocabulary a senior crew member needs: income, expenditure, capital versus operating spend, and the outline difference between cash and accrual basis. Uses worked yacht examples to show why the distinction changes the monthly report.Locked
INT-ACCT-1.2 The Chart of Accounts and the Audit Trail
Practice in examiner ↗INT-ACCT-2 · Cash, Cards and Reconciliation
4 lessons
INT-ACCT-2.1 Handling the Ship's Money
Practice in examiner ↗INT-ACCT-2.1.1The Float, Petty Cash and Card DisciplineCovers the imprest float, petty cash discipline and the rules for handling a ship's card, with a worked example showing that cash on hand plus receipts must always equal the float. Explains segregation of duties and why shortfalls must be reported immediately.LockedINT-ACCT-2.1.2Multi-Currency Handling and Exchange RatesExplains multi-currency handling on board: booking the effective rate you actually received rather than the headline mid-market rate, running a separate cash book per currency, and declining dynamic currency conversion. Includes worked card and cash-exchange examples.Locked
INT-ACCT-2.2 Reconciliation, the Close and Integrity
Practice in examiner ↗INT-ACCT-2.2.1Receipts, Coding and Reconciling Line by LineSets out what makes a receipt valid, the correct missing-receipt procedure, and how to reconcile a card statement line by line rather than by totals. A worked example shows how a single unmatched line isolates the exact question to investigate.LockedINT-ACCT-2.2.2Discrepancies, the Monthly Close and FraudShows how to investigate a cash discrepancy methodically, what a monthly close involves, and what fraud actually looks like aboard a yacht. Explains why a discrepancy must be reported rather than absorbed, and why good process protects the crew member as much as the owner.Locked
INT-ACCT-3 · Budgets and Cost Control
4 lessons
INT-ACCT-3.1 Building the Budget
Practice in examiner ↗INT-ACCT-3.1.1How a Yacht Budget Is BuiltShows how a yacht's annual operating budget is built department by department and how the interior budget is broken into lines such as cellar, amenities, flowers, laundry and uniform. Explains building from prior-year actuals, adjusting for the programme, and stating contingency openly.LockedINT-ACCT-3.1.2Forecasting a Season and Cost per Guest DayIntroduces the guest day as the working unit of interior budgeting and shows how to calculate cost per guest day and forecast a season from it. Distinguishes owner-funded guest days from charter guest days funded by the APA.Locked
INT-ACCT-3.2 Managing the Budget
Practice in examiner ↗INT-ACCT-3.2.1Variance Analysis: Budget vs ActualExplains budget-versus-actual variance analysis with a full worked interior table, showing how to calculate variances and percentages. Demonstrates normalising an apparent overspend against guest days to reveal a favourable cost per guest day.LockedINT-ACCT-3.2.2Cost Control, Capital Items and the Budget RequestCovers cost control that protects the guest experience, the capital approval ladder, and how to build and present an evidenced budget request. Includes a worked payback calculation for an onboard laundry proposal and the honest counter-arguments that make a business case credible.Locked
INT-ACCT-4 · Charter Accounting, Systems and Integrity
3 lessons
INT-ACCT-4.1 Charter Accounting and the APA
Practice in examiner ↗INT-ACCT-4.1.1The Charter Deal and the APAExplains how a charter works financially: the charter fee, the APA as a guest-funded advance for running costs, delivery fees, discretionary gratuities and jurisdiction-dependent taxes. Sets out what the APA does and does not cover, with a worked 30 per cent calculation.LockedINT-ACCT-4.1.2The APA Statement, Settlement and GratuitiesShows how to run a daily APA statement, produce a final settlement returning the unspent balance, and forecast a mid-charter top-up through the captain and broker. Covers how gratuities are received, distributed and recorded, and why they never come from the APA.Locked